Matched to your palette
Send us your brand colors or a deck. We source and light the backdrop to match, so the portraits look like they came from your company, not from a rental catalogue.
Headshot station for NYC events
The headshot station your guests actually line up for.
A real photographer and a real studio setup, built in your brand colors and running inside your conference, trade show, or company event. Every guest leaves with a portrait they will actually use. You leave with the full image library — and, if you want it, the email list of everyone who stepped in front of the camera.
Check your event dateHalf day from $2,500. We reply by email within one business day — no phone call required. Easy to forward to whoever signs off.
Backdrop matched to your brandA photographer, not a machineOptional lead captureSame-day delivery available
Your brand colors. Not our grey backdrop.
Most headshot stations hand every client the same sheet of grey seamless. We build the station around your identity instead — backdrop color matched to your brand palette, lighting shaped to suit it, and an edit style applied consistently across every portrait from the day.
One consistent treatment
Every image from the event gets the same color, contrast, and retouching profile. Two hundred portraits that look like one considered set.
Branded on delivery
Optional logo treatment or branded frame applied to every file, so the image keeps working for you after the guest posts it.
Priced by time, not by headcount.
You can’t know in advance how many guests will step up, so you shouldn’t have to guess at a per-person price. Guest counts below are the numbers we comfortably deliver without rushing anyone — in practice we often photograph more. Every package includes the full studio setup, a photographer running the station, brand-matched backdrop, retouching, online delivery, and full commercial usage rights.
Half day
Station
$2,500
3 hours live · up to 35 guests
- One photographer, full studio setup
- One retouched portrait per guest
- Delivered within 3 business days
Best for receptions, panels, and half-day programs.
Most booked
Full Day
$4,500
6 hours live · up to 75 guests
- One photographer, full studio setup
- One retouched portrait per guest
- Priority delivery within 2 business days
Best for conferences, expos, and all-day events.
Multi-day / multi-station
Trade Show
From $8,000
Multiple days or parallel stations · 150+ guests
- Second photographer and second station available
- Rolling delivery across the run
- Built for booth traffic and lead volume
Best for exhibitors and multi-day conference runs.
Add-ons
Hair and makeup station — a professional artist doing touch-ups before each portrait, +$1,350. Second station and second photographer, roughly doubling capacity without doubling the queue, +$2,500. Branded backdrop and logo treatment on every delivered file, +$750. Same-day delivery to guests while the event is still running, +$650. Lead capture with a clean contact list handed back to you, +$500.
Not a photo booth.
A photo booth hands people a strip of novelty prints. This is a photographer, studio lighting, and a clean backdrop, producing a portrait good enough to become someone’s LinkedIn photo for the next three years. That difference is why guests queue for it, and why the images are worth keeping.
The same studio we run for corporate teams.
This is the same portable studio and the same lighting we use for on-site corporate headshots — brought into your event instead of your office. The portraits below are from that work.
What happens when someone steps up.
The difference between a portrait people keep and one they delete is usually the ninety seconds before the shutter. Here is how the station actually runs.
They get directed, not left alone
Nobody is told to “just be natural.” We pose each person properly — hands, shoulders, chin, weight — the same way we would in a paid studio session. A printed posing guide sits at the station so guests can see the shapes before they are in front of the camera.
They see the frames immediately
The camera is tethered to a laptop at the station, so images appear on screen seconds after they are taken. Guests review their own shots and choose the one they want retouched, rather than trusting a stranger to pick for them.1
Time per person flexes with the room
A quiet stretch means a longer, more considered session. A rush means we keep the line moving and still get everyone a portrait they are happy with. Either way nobody is hurried through as a number.2
Two people have to walk away happy.
A station only works if the guest gets something worth their time and the organizer gets something worth the budget line. Here is exactly what each side receives.
Your guest gets
A portrait they keep
- Two to four minutes in front of the camera, with real direction — nobody is left to fend for themselves
- One fully retouched, professionally lit portrait
- Delivered to their inbox, sized and ready for LinkedIn
You get
Assets and a reason to follow up
- Every retouched image from the day, with full commercial usage rights
- A queue at your booth or activation for the entire run
- Optional: a clean contact list of everyone who sat for a portrait
- Optional: your logo or brand treatment on every delivered image
Who books this.
Trade show exhibitors
You are already paying for the booth. A headshot station is the thing that makes people stop at it — and everyone who sits down leaves an email address behind.
Conference organizers
An attendee perk that people genuinely want. Professional headshots are one of the few giveaways nobody throws away on the walk to the subway.
Companies and brand activations
Holiday party, all-hands, offsite, or a branded pop-up. Guests get something out of the evening, you quietly solve the problem of half the team having a headshot from 2019, and the images get shared because people actually like them.
What we need from your venue.
Short version: less than you think.
Space and power
About 10 by 10 feet, ideally against a wall and near foot traffic, plus one standard outlet within reach. That is genuinely the whole list.
Setup and breakdown
We arrive 45 minutes early and break down in 30. Neither eats into your program.
Pace
Comfortably around twelve guests an hour, unhurried, with real direction for each one. If you expect a rush, a second station roughly doubles capacity without doubling the wait.
1 On-the-spot review and selection is standard, and we run it whenever the pace of the day allows. At very high volume, or where the venue restricts space or power for a tethering setup, we may shoot untethered and send a private gallery for selection shortly after the event instead. We will tell you which approach we expect as soon as we know your run of show.
2 Guest counts and time per person are planning figures, not caps. Actual pace depends on attendance, the flow of your program, wardrobe and touch-up needs, and how many guests arrive at once. We do not stop shooting when a number is reached — we work the hours booked and photograph everyone we reasonably can within them.
A straightforward way to book.
The first step is one short form. The rest can stay in email unless a call would genuinely help.
Send the basics
Tell us the event, the date, the venue, and roughly how many guests you expect.
Get a fixed quote
We reply within one business day with availability, the right package, and a fixed price.
Confirm by email
We lock the date, coordinate with your venue on space and power, and show up early.
Check availability
Check a date, or get a quote to circulate.
Enough for a useful first reply — including a written quote you can forward internally. No account to create, no calendar maze.
- Clear availability
- A fixed quote
- A reply within one business day